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Job Summary

This is a great opportunity for an enthusiastic and inspiring person to lead a team of professionals who ensure the smooth running of the administrative tasks within the bank and ensure that it maintains the highest standard of documents management.

In this role you are reporting to the General Counsel.

Key Tasks and Responsibilities

Business Administration:

  • Provide executive support to the bank’s management, including Board of Directors, Executive Management Board and its committees
  • Set up and oversee proper historical reference by developing and utilizing filing, archiving and retrieval systems. Manage internal policies/directives databank
  • Organize and maintain work of the reception/switchboard
  • Coordination of travel management in the Bank
  • Administration and development of the PR/Marketing function of the bank: maintain the bank’s website and other internet presence, coordinate the publication of the annual reports, etc.
  • Provide support in organization of corporate events, roadshows, etc.
  • Management of the list of the bank’s memberships

Documents Management:

  • Organize and maintain flawless process in clients’ documentation and accounting opening documents, archiving
  • Authorization of signatures or/and e-mail address of all incoming payments
  • Electronic library of Bank’s documents
  • Registration of Agreements

Your skills and experience

  • Proven experience in managerial roles in administrative field, office management or data management, preferably in the financial industry
  • Strong people leadership skills and open, inclusive attitude
  • Higher education in Business Administration and/or Marketing
  • Proficiency in English. Proficiency in Russian or German is a significant asset
  • Trustworthy and ethic person with clear communication skills
  • Result oriented and problem solving Manager


  • Office in Seefeld (Zurich)
  • Friendly, dynamic environment, international team with flat hierarchies and direct communication channels
  • Competitive market salary (incl. fringe benefits)
  • Attractive insurance package (incl. pension scheme, accident and sickness insurance)

We are looking forward to receiving your complete application.

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