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Job summary

The position’s primary responsibility is to manage the Reception desk of the Bank and to provide administrative support across the Bank. As the first point of contact for the Bank, the Receptionist / Business Administration Assistant handles the flow of people through the business and ensure that all administration tasks are completed accurately and delivered with high quality and in a timely manner. The position reports to the Head of the Business Administration and Data Management Department.

Main Tasks

  • Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Issue visitor badges
  • Maintains safe  reception area by complying with procedures, rules, and regulations
  • Operate a switchboard to route incoming calls and place outgoing calls
  • Provide assistance with meetings preparation and various administrative activities
  • Keep the reception area and meeting rooms tidy and clean
  • Flights booking, hotel reservation, issuance of visa supports and organization of business trips
  • Receipt and distribution of courier deliveries and incoming post (DHL, UPS, TNT, FedEx, Post, etc.)
  • Registration of incoming courier deliveries and incoming post into the incoming mail list
  • Send out all courier mails, register them into the outgoing courier list
  • Maintain appointment diary electronically (room reservations)
  • Issuing Wi-Fi codes for the visitors

Required Experience/Skills/Qualification

  • Swiss / EU passport or valid Swiss work permit
  • Min 3 years of reception / business administration experience acquired within banks and/or financial institutions in Switzerland
  • Professional appearance
  • Flexible, team player
  • Seeks responsibility and feels comfortable in a dynamic environment
  • Service minded personality
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • Very good IT-skills (MS Office)
  • Fluent English and Russian, intermediate German

What we offer

  • Normal working hours, 100%
  • Office in Seefeld (Zurich)
  • Friendly, dynamic environment
  • Attractive pension (2nd pillar)
  • Accident and sickness insurance
  • Eligibility for employees loan
  • 1 year contract with possible permanent employment
  • Competitive market salary

Please provide us with all the relevant documents and information through the below application form. We are looking forward to receiving your application!

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